MailbutlerM
Mailbutler
Feb 19

Synch contacts between Mailbutler and external services.

Synch Contacts between Outlook and Mailbutler
ClosedClosed

Sep 2, 2025

We won't consider synching contacts, but we will fetch information from linked contact services into our Mail Merge solution

Sep 2, 2025

Fabian, short and precise answer. After countless reuqests over the last 8 years and reassurances that you'll look into it. Would you mind sharing more details on that decision? Because, I've been updating my Mailbutler contacts from within Mailbutler and those changes aren't reflected in Contacts. Not at all. So, I'm not happy about this decision as I'm now effectively sitting on two separate databases that I'll have to "merge" and then somehow avoid putting anything into Mailbutler under the contacts tab in the future. Not good. Contacts was and remains one of THE most crucial features of Mailbutler. I think you owe your users a more detailed explanation than just closing this case and saying "No."

Sep 2, 2025

Jurgen, can you please share how you used Mailbutler's contacts feature so far? Our new focus is on providing context about the recipients when composing a draft. This does not require maintaining contacts in Mailbutler any longer. But maybe there is a use case of the Mailbutler contacts feature that we are not (yet) aware of?!

Sep 2, 2025

Fabian, you know, I've been banging this drum for almost a decade now and would've expected that you guys are keeping tabs on my feedback. I've using Contacts on iOS and Mac OS, because ALL my apps and ALL my workflow digs into it. I've built, over the years, a habit to update my business contacts in Mailbutler though as I'm only replying to email from my desktop Mac and it's just convenient looking at a contact, seeing the digital signature/business card... and updating the contact as needed directly in Mailbutler's tab if I realize the person has changed position, company, address, mobile, email etc. It's just more convenient than going into Contacts as I've Mailbutler's tab open in Mail. I've done this, because for almost a decade I've been told you're planning on syncing with Apple Contacts. So, today's news comes as a big surprise. Personally I've never understood why, despite so many requests, you've never solved this issue. Can't be so complicated. Many apps sync with Apple Contacts or Google Gmail Contacts.

Sep 2, 2025

Jurgen, thanks for sharing this workflow (again) with us! If I understand it correctly, then you want to have a recipient's details next to your draft when composing an email to them, right? Is there any particular information about a recipient, which you consider especially valuable to have when drafting an email? We are still improving the new draft UI view, which is supposed to give you exactly this: A complete context about your recipients, so that you can tailor the email draft for them.

Sep 2, 2025

Fabian, yup, pretty much. I quickly compare the details on file with the signature/digital business card to see if their position or contacts have changed. And if Mailbutler keeps that information only within its own database and doesn't sync it with Contacts, then all my other apps don't work reliably as they draw on contact details within Apple Contacts!

Feb 25, 2025

Its a logical step

Feb 25, 2025

Maurice S. , Jurgen Proschinger thank you for reaching out! We've added this request to the scope of the upcoming project.

Feb 25, 2025

Mailbutler... and that's the standard canned reply you've been telling me for a decade!! I start to understand why projects don't move ahead in Germany as they used to back in the days...:)

Feb 25, 2025

Been asking for this feature for over a decade!! No action taken whatsoever. I guess they don't want it or it's too much work?

Jul 5, 2023

This problem is currently the only reason we have not moved past the Demo Version. It is absolutely important that Mailbutler Contacts sync with our Outlook Contacts on Desktop / Mac and Phone as well. Without that, Mailbutler is just an E.Mail Tracking Plugin with templates...

Nov 16, 2022

This was my question yesterday_ "The way to use contacts in my mobile and replace my outlook or gmail contacts, I need them to sync in my mobile and able to associate them with any calls that I receive. How can this work with mailbutler? Do I have to create a contact in my address list and in mailbutler to have them appear in iOS when I receive a call or a text?" So, I can use mailbutler for my contacts, but if I use it, I will never know who is calling me. At least, allow LDAP in mailbutler so it syncs in my phone

Jul 27, 2022

Second a proper sync with Apple Contacts or Gmail Contacts! Been saying this since version 1! I won't invest any time in duplicating my contacts database in Mailbutler! Which is why I've not used a large amount of Mailbutler's functionality to date.

May 22, 2022

As a first step into this direction, we are going to introduce CSV importing & exporting soon 🤓

Apr 10, 2022

I am testing Mailbutler and I think that if I cannot sync my contacts then I am done testing. After a long search I have finally found a way to organize and control my contact via BusyContacts and I want to keep them in one repository. BC syncs with GContacts and in turn I am in sync with everything. I can't/won't have a separate island of contacts.

Feb 23, 2022

please support sync-standards like calDav and cardDav (webDav)!

Dec 2, 2020

Yes I need to sync the contact notes-tasks to my external CRM

Oct 29, 2022

Allen, which CRM are you using?

Nov 27, 2020

I second this comment. Not being able to sync automatically means we have to build our own identity management system which is overkill for small companies, making Mailbutler Contacts unsuitable

Oct 29, 2022

P.Chavaillaz, which identity management system are you currently using?

Oct 30, 2022

Fabian: At the time of my remark, I was running on OSX OpenLDAP with open source SKIM interface to allow Identity management to and from multiple address books (OSC Contacts, Cloud, Google and so on). Nowadays, I'm back to BusyContacts on OSX as my needs have reduced

Nov 10, 2020

I for one prefer a separate contact list for business (vs mingling with or using my Apple "contacts") - however agree that export (& import) of contacts is vital, particularly at the price of the MailButler service level required. As it stands - I am not a taker.

Nov 4, 2020

Agreed!